When it comes to dictating every provider has their own needs. Some prefer to knock out their dictation while in the office so their time at home is their own. Some prefer to dictate as they meet directly with their patients. And of course there are providers who like to dictate in the comfort of their own home. Whatever your personal needs may be, Line by Line offers options; whether it be our phone-in option that allows around-the-clock access from a landline, dictation via voice memos from your mobile phone or speech mic usage usually utilized by radiologists for hands-free maneuverability or handheld digital dictation, we are able to cater to your individual needs.
Our toll-free phone-in access is recorded on a secure 128-bit encrypted server that is transcriptionist accessible 24 hours a day, 365 days a year. You can rest assured that as long as you have access to a phone of any kind (landline or mobile) you will have dictation access from anywhere in the country. With easy-to-understand keypad features, this dictation option can be set up in a matter of minutes and you will be ready to dictate immediately. Phone-in dictation can be retrieved from our HIPAA-compliant web portal should you ever need to listen to your recording at a later date. This dictation is stored for 90 days and then archived. Phone-in dictation can be interchanged with other dictation options, as well, should you and your staff prefer one method most of the time, but need quick access when away from the office or at home. Simply fill out our contact form by clicking here
or call our toll-free number to get set up immediately.
Mobile Phone Voice Memos
An added feature with the addition of our robust platform is the option to record dictation directly onto your cell phone either through your Voice Memos or through an app that is found in your smartphone app store. Through this feature the audio recordings are sent through a secure FTP that is configured through the settings feature of your phone. The original audio file remains on your mobile phone should you need access at a later date. Once transmitted, our experts receive the dictation and transcribe as usual.
Digital Handheld Dictation
With the hustle and bustle of our everyday world where we find ourselves multitasking at every turn, how frustrating is it to be tied to a chair with phone cords connected to a phone jack? With our digital handheld dictation option our providers can dictate on the go, in the exam room or even in the car, which offers mobility and flexibility. There are numerous brands of handheld recorders, all varying in cost and quality, but the great news is that with the implementation of our HIPAA-compliant web portal we are not limited to a specific audio file type. With this dictation option, dictation is recorded digitally on the handheld device. Once the provider is ready to transmit the audio files, the handheld unit is “docked” or connected to a USB connection and either the web portal or our secure file transmission application is used to transfer the files to our secure server. This method of dictation can be performed and transmitted from anywhere around the world as long as there is an internet connection. The dictation is stored on our Line by Line servers for 90 days and then archived. The original voice files either remain on the handheld device or are stored in an alternate location on the personal computer, depending on the method of transfer you choose.
For those physicians, such as radiologists, who prefer to be hands-free, this is the perfect dictation option for you. With the option to control record and pause with the push of a foot pedal, doctors are able to maneuver a mouse, view images and record their dictation via this method. Software is configured on a personal PC and when a voice file is completed and ready for transmission it is as simple as the click of a button with a mouse. The voice file is sent securely and HIPAA compliantly to our servers whereby the dictation becomes available to the transcriptionist. These voice files are stored on the server for 90 days and then archived.